The spread of the disease is making it harder for nonprofits to build community support and operate. Many are currently relying upon remote meetings to make critical decisions to ensure their survival. However, it can be challenging to conduct a successful remote board meeting without the presence of all board members.
A clear, specific agenda will ensure that the board meeting remote on topic and focused. Participate with your board during the process of establishing agendas to find out what topics must be discussed. Then, send the agenda to all participants as early as possible so they can prepare. This will help ensure they have a complete understanding of what’s going to be discussed and can add any items to the agenda prior to time. Using an online board portal secure to distribute agendas and other materials will help to reduce security risk.
Using video can enhance the interaction at remote board meetings by adding the vital face-to-face element to discussions. Video also allows participants to observe the body expressions of others and observe non-verbal signals, such as boredom, impatience or enthusiasm.
It can be difficult for busy boards to plan meetings in person, particularly when they have a lot of commitments both professional and personal. With remote board meeting software, finding a convenient time for everyone can be a lot easier. SavvyCal’s meeting polls for free for instance, let you to suggest different times for your meetings. Then, everyone can vote on the times that work best for them. This eliminates the need for back-and-forth emails and can save you time and effort.